Campus Notices & Flyers

Policy & Records Administration is responsible for electronic distribution of official Campus Notices and Campus Flyers. We review notices and flyers for grammatical errors, content and approvals/concurrences and then distribute them to the appropriate list(s).

Campus Notices

Campus Notices are memoranda distributed via listserv to a large segment of the campus community. The following subject matter is appropriate for a Campus Notice:

Employment-related information: Salary, benefits, training/development programs, recognition/awards programs
Policy/Regulations: Campus, UC systemwide and federal
Special campus events: All events that allow administrative time off, e.g., United Way/Chad Campaign, pancake breakfast/annual staff picnic, etc.
Appointments: Chancellor's Office/Management Staff, Vice Chancellors/Directors/Deans or Heads of Professional Schools
Certain accounting, purchasing and administrative systems matters
Safety/Security matters

General Campus Notice Mailing Lists

These mailing lists are generated automatically from the campus mail database. You cannot subscribe to, or unsubscribe from, these lists. While you are affiliated with the university, you will continue to receive email sent to these mailing lists. If you are no longer affiliated with UC San Diego, contact the Postmaster team (postmistress@ucsd.edu) for review.

General Campus Mailing Lists

List	Type of Material	Description
All-Official-l	Notices	This list consists of all academics, staff and students with registered e-mail addresses on campus and UC San Diego Health System. Prior concurrence for use is required. Route the item through the appropriate principals: EVC, Student Affairs and the Chief Human Resources Officer.
All-At-UC San DIego	Notices	This list consists of all academics and staff with registered email addresses on campus and UC San Diego Health System. Prior concurrence for use is required. Route the item through the appropriate principals: EVC and the Chief Human Resources Officer.
All-Staff	Notices	This list consists of all staff members (no academics) with registered email addresses on campus and UC San Diego Health System. Prior concurrence for use is required. Route notice through the appropriate principal: Chief Human Resources Officer.
UC San DIego -Notices	Notices	A listserv comprised of key administrators/key support staff and other individuals who wish to sign themselves up are included.

Health Sciences Mailing Lists

List	Type of Material	Description
UC San Diego Health	Events for Pulse intranet	Must take place at a UC San Diego Health location and be approved by a member of the Health Executive Team. Contact Eileen Silva.

Academic Mailing Lists

List	Type of Material	Description
All-Academics	Notices/Memorandum	This email list consists of all individuals with an academic title who have a registered campus email address. Individuals cannot subscribe/unsubscribe. Prior concurrence of the Executive Vice Chancellor - Academic Affairs office is required.
Acadsenate	Notices/Memorandum	This email list consists of all Academic Senate members. Individuals cannot subscribe/unsubscribe. Prior concurrence from the Academic Senate office is required.
Clinfac	Notices/Researchers Flyers	This email list consists of all academics, including researchers at the School of Medicine. Individuals cannot subscribe/unsubscribe. Both notices and researcher flyers may be distributed to this list.

Student Mailing Lists

List	Type of Material	Description
All-Students-At-UCSD	Notices	This list consists of all students with registered email addresses on campus. It is usually reserved for notices. Prior concurrence is required. Route the item through the Vice Chancellor - Student Affairs.
All-Public-Students- At-UCSD	Notices	This list consists of undergrad, grad, medical, and pharmacy students who have given their consent to be contacted. Usually reserved for notices. Prior concurrence is required. Route the item through the appropriate vice chancellor.
All-Undergrads- At-UCSD	Notices	This list consists of all undergraduates at UC San Diego. Usually reserved for notices. Prior concurrence is required. Route the item through the appropriate vice chancellor.
All-Gradspros- At-UCSD	Notices	This list consists of all graduate and professional students with registered email addresses on campus. Usually reserved for notices. Prior concurrence is required. Route the item through the appropriate vice chancellor.
Studentevents	Flyers	This listserv is comprised of students and other individuals who wish to subscribe. Announcements of general student interest from campus organizations and departments can be sent for posting from http://studentevents.ucsd.edu. For additional information, contact the Center for Student Involvement, (858) 534-0501, getinvolved@ucsd.edu.

Special Mailing Lists

List	Description
All-At-SIO	This list is for topics of general interest to the SIO community and other individuals who wish to subscribe. More information at https://siomail.ucsd.edu/mailman/listinfo/all-at-sio
SIO-Notices	This list consists of faculty and staff at Scripps Institution of Oceanography. Contact siohelp@ucsd.edu or (858) 534-8484.
All-At-SOM	This list consists of faculty and staff at the School of Medicine. For information, contact Annel Hernandez.

Campus Flyers

Flyers should be used for most announcements regarding campus events, activities, and general information, e.g., music presentations, theatre programs, lectures, blood drives, or campus relocations. Flyers do not require a signatory and allow the originating office more flexibility for content and appearance. To submit a flyer request, email: adminrec@ucsd.edu.

Flyer Mailing Lists

UCSD-Flyers	Flyers	A listserv comprised of Office Mail Distribution Contacts and other individuals who wish to subscribe. This is the appropriate list for topics of general interest. UC San Diego Health System is included.
Academic-Flyers	Flyers	This is a listserve comprised of academics and others who wish to subscribe. It is used for flyers that would be of particular interest to academics. Flyers on general interest topics are not accepted.
Clinfac	Notices/Researchers Flyers	This email list consists of all academics, including researchers at the School of Medicine. Individuals cannot subscribe/unsubscribe. Both notices and researcher flyers may be distributed on this list.

To submit an announcement to Student Events Insider, visit http://studentevents.ucsd.edu.

Subscribe to a Mailing List

See all UC San Diego publicly-accessible mailing lists.

Subscribe to:

For more information, see Electronic Mailing Lists at UC San Diego.

Other Types of Material for Distribution

Newsletters

Newsletters are publications that convey news items or information of current interest to the UC San Diego campus or community. These are published by various departments and distributed to general campus mailing lists, specialized lists or available online, depending on the newsletter. Please contact postmistress@ucsd.edu for assistance with creating mail lists.

Official UC San Diego Publications

A "publication" is any graphic communication produced to convey information on behalf of the university. This includes the Graduate Studies Announcement, college bulletins, summer session publications, circulars which describe one department of instruction and research (or similar academic unit), gallery catalogs, college newsletters, recruitment pamphlets, departmental activity calendars, administrative reports or pamphlets which describe the purpose or activity of an administrative unit, and special events brochures, posters, or flyers. Such publications fall under the purview of the Publications Office and must be coordinated by that office from the planning stage forward.

Memoranda

Normal correspondence between campus offices that does not establish campus-wide policies or procedures requires no approval nor coordination with Policy & Records Administration, except that memoranda distributed via mail lists managed by Policy & Records Administration still require the approval of the mail list controller.