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Chancellor's Signature Requests

Information Governance and Policy facilitates departments seeking chancellor signature and approval on documents.

If you require the chancellor’s signature on a document or letter, you can login with your Single Sign-On credentials to access the OnBase Clearance Sheet. Signature items and all supporting/background documentation should only be submitted in PDF format. Please ensure that the appropriate departments and vice chancellors are selected in the document routing prior to submitting the clearance sheet.

If you have questions about preparing chancellor’s signature items, have physical documents requiring a wet signature, or need other assistance, please contact:

  • Edgar Alminar: (858) 822-0009
  • Mayan Aguirre: (858) 534-0039
  • Michael Paciorek: (858) 534-3913
  • Email: prachan2@ucsd.edu

Urgent Items

Urgent items should be identified by checking “Yes”  in the Urgent section of the chancellor’s clearance sheet. Additionally, the due date and reason for urgency must be included in this section.

Signed Documents

  • After a document has been signed, Information Governance and Policy will notify the initiating office by the preferred method of contact indicated on the Chancellor’s clearance sheet. If the initiating office requests the item(s) be returned by mail, then the item(s) will be sent via intercampus mail. If pickup is requested, the initiating office will be notified by telephone or email. Contact prachan2@ucsd.edu if you need additional assistance.
  • If any correspondence signed by the chancellor is not routed through the signature item process, or the correspondence has changed, please send the item(s) to Information Governance and Policy immediately so we can maintain a complete and accurate record.

Letterhead

There are three types of chancellor letterhead: internal, external and monarch (A5 with a gold and blue seal at center). All letterhead is available through Information Governance and Policy. Route requests for letterhead to Edgar Alminar.

If your project requires more than fifty sheets of letterhead, you will need to supply a COA number so that a special order for letterhead may be placed.